Unit 39 - Undertake Image Asset Management

When you are using images, you first need to check if that particular image has any copyright attached to it. If it does have copyright attached to it, it cannot be used unless you contact the owner of the image.
Colour management is used to simplify the reproduction and exchange and reproduction of images for all variations of industries. Some methods for storing the original copies of work include

• producing uncompressed copies of the original work
• make the work read only when it is finally done so it is protected from any one editing the material
• back up the master copies into another more secure location. 

Other examples of a business that use image asset management would be the advertising industry, as the adverts that they create normally require multiple images for it to function correctly as an advertisement.
To keep control of your physical printed images and keep the protected from any unwanted damage, you could do a number of things such as

• putting protective material over the image such as wallets or if there are lots of them use a box etc
• if they are being carried around by employees/couriers etc, you should require that they could wear gloves or advise them to handle the documents carefully.

To keep the quality of the image intact when carrying out adjustments etc you should make sure to separate the copies from the originals and try not to destroy any important parts of the work that are needed.  In order to make sure that the colour management is in line with the particular requirements you should regularly check the images every now and again throughout the whole process to ensure that the quality is still as good as it can be. Before you assign colour profiles to images you need to make sure that you know all of the procedures that your organisation takes out with the colour profiles as if you dont there could be consequences.
If you want to organise your images correctly to ensure the most quality, you should:

• use labels to identify the best images to store so that you know the unlabelled images can be used for general use or cast aside
• use keywords/captions on images so that you can identify each image with the date/colour used/copyright/contact info etc if needed

To control the use of images you should

• Use a company logo to claim the image 
• Use copyright on the image
• Hold records of anyone using the image
• Archive the image to show it is in the right hands

To ensure protection of the images from things like the environment etc you should

• Have multiple copies of the images
• Back the images up on another directory, if on the internet, make sure it is secured (firewall etc)
• Have the original data in a secure place that only a select amount of people know where it is
• Record where you put everything so you can cover your tracks if you happen to lose anything or just need evidence that the image is yours.

The main aspect of legislation of image asset management is copyright infringement.
The main aspect of health and safety are the policies in the particular company that identify the hazards in your place of work.
If you use any particular image, you need to make sure that the image you are going to use abides by all of the guidelines and laws such as copyright infringement or personal/classified information and also the use of children/different races.